Google Drive now lets you set the expiration date for files before sharing them

Google has announced some nifty improvements for access control expirations in Drive. You can now set an expiration date before sharing the file. Drive also lets you add expiring access for editors. The changes will be rolling out to all eligible users over the next two weeks.

Google Drive has long allowed users to set an expiration date for shared files and folders. After this date, the other person can no longer access the file. But all the while, you could only add expiration dates after you shared the file or folder. You had to change the permissions from the menu after sharing the file. Google now simplifies this by allowing you to specify an expiration date for access to a file before sharing it. You can select a date from the Editor menu in the pop-up screen that appears at the split point.

Additionally, you can also add expiration dates for publishers. Previously, it was limited to viewers and commentators only. This extension gives you more control over your files when collaborating with people outside your organization, or even within your organization. The ability to set the expiration before sharing also ensures better security as there’s less chance you’ll forget it. You don’t need to go back and clean up after the collaboration ends.

Google is rolling out these updates for expiring access to Drive

Google began rolling out these changes for expiring controls in Drive on the web on Monday. The updates will be available to all eligible users in the Early and Scheduled Release domains over the next two weeks, that is, by mid-November. Both new features will be enabled by default and cannot be disabled. There is also no admin control.

The latest Google Drive update will be available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, Education Standard, and Nonprofits customers. Users with a Google Workspace Essentials, Business Starter, Education Fundamentals, Teaching and Learning Upgrade, and Frontline account will not benefit from these changes. Former G Suite Basic and Business customers, as well as users with personal Google accounts, are also absent.

Google says the ability to set the expiration date before sharing will also be available in the Drive app for Android by the end of this month. Changes will likely be pushed through a server-side update. But you can click the button below to download the latest version of Google Drive from Play Store.

Google Drive expiration date

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